Leave of Absence Policy


Short absence due to illness or appointment

For short-term absences from school due to illness, doctor’s appointments or for other reasons, please phone or email the school before 8:15 to notify the office of the child(ren)’s absence.

Telephone: +31 (0)53 482 11 30

Email: secondaryschooloffice@istwente.org

Requests for leave of Absence
Families wishing to take their children out of school for more than one day during term time must return the completed Absence Request form (link) to the Head, six weeks in advance. Medical, dental or legal appointments should be reported according to our Lateness and attendance policy.  

Note: Leave of Absence is never granted in the first two weeks of a new school year nor for the convenience (or advantageous cost) of flight bookings.

Leave of absence is generally always granted under the following circumstances:

  • Moving house (maximum 1 school day)
  • Wedding of a relative blood or marriage to the 3rd degree (in the Netherlands up to 1-2 school days, abroad up to five school days)
  • Severe life-threatening disease of a relative with no prospect of recovery by blood or marriage to the 3rd degree (no maximum term)
  • Death of relative by blood or marriage (the 1st degree up to five school days; the 2nd degree a maximum of two school days; the 3rd and 4th degree up to one school day. Abroad: 1st – 4th degree up to five school days
  • 12 ½ , 25-, 40-, 50- and 60-year wedding anniversary of parent (s) /guardian (s) or grandparents. Maximum 1 school day.

Families may also apply for leave for reasons other than those stated above, but you must do so in writing six weeks in advance. Advice about the approval of leave, other than reasons above, may be taken from the School Attendance Officer.

Families are entitled to take holiday leave in a situation where a family holiday during the normal school vacation is not possible, but only as a result of the specific nature of the profession of one of the parents. In such a case, a letter from the employer to support the application must accompany the Absence Request form.

In case of separated or divorced families where custody is shared, we require both parents to support the request for leave of absence, either by having two signatures on the form or separate written correspondence supporting the request.

Please be reminded that continued absence may be harmful to the progress and development of the student. The school management is obliged by Dutch law to contact the Schools’ Attendance Officer (Leerplicht Ambtenaar) in the event of frequent absences or continual lateness and this can result in parents having to pay a fine.

Withdrawal policy: 
Families who want to withdraw their child or children from ISTwente have to fill out and submit the withdrawal form, eight weeks in advance of leaving the school. To comply with Dutch government regulations we need the name of the next school or college and contact information for the next school. 

Important phone numbers
Reception Desk Secondary School: +31 53 4821130
Reporting absence & illness: Bianca  +31 53 4821130, Secondaryschooloffice@istwente.org
Careers & subject choices: Esther Dommerholt +31 53 4821112, esther.dommerholt@istwente.org
IB Diploma Programme: Anke Kolkman +31 53 4821104, anke.kolkman@istwente.org
Head of School: Chris Bonke +31 53 4821150, chris.bonke@istwente.org 

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